3 Board Committees

Much of the work of the Board, measured in hours and the depth of investigation and debate, is carried out by these groups. Committees, because there are only three or four members, enjoy agility. Most Board members say the Committee work is very satisfying.

The committees and working groups are established when necessary and meet as often as their work program requires. Board members choose which Committee they will be on and each Committee elects its own Convenor who works with the Board Secretary to organise the agenda and chair the meetings. 

Some of the committees, such as the Audit and Risk which is required by the Constitution, are re-formed each year and meets monthly. Other committees, such as the Constitution Committee, although re-formed each year, may meet infrequently. The Remuneration Committee has a period of more intense work in the middle of the year, and the Board Renewal Committee carries out most of its work in the first half of the year.

The Committees are formal and keep minutes which are approved by the Board. The working groups are informal and generally work on an issue until they have a proposal or resolution to put before the Board.

The Committees themselves have no power to commit the organisation to a course of action. They take the results of their deliberation to the Board which considers the proposals.

2010 Committee membership

In 2010 the Committee structure is as follows (some Committees have yet to elect their convenor):
• Audit and risk: Janice Simpson (convenor) Rick Barry, Simon Crone, Eytan Lenko, Tony Maughan.
• Board Renewal: Simon Crone, Catherine James, Helen Millicer, Ruth Paterson
• Remuneration: Rick Barry, Jeremy Brand, Simon Crone, Catherine James, Helen Millicer
• Constitution: Jeremy Brand, Simon Crone, Eytan Lenko, Janice Simpson

Audit & Risk Committee

The Audit and RIsk committee is a requirement of the constittuion. The objective of the Audit and Risk Committee is to assist the Board in discharging its responsibilities with respect to overseeing all aspects of financial and non-financial reporting, control and audit functions and organisational risk.

Board Renewal Committee

The Renewal Committee's remit is to consider the development of the capacity of the Board including the recruitment of new members and the election process.

Constitution Committee

The Constitution Committee aims to assist the Board to discharge its duty with regard to its corporate governance responsibilities and duties, particularly as they are impacted by the Bicycle Victoria Constitution.

Remuneration Committee

To assist the Board by providing recommendations for the Board to aid in its consideration of the Chief Executive Officer's performance and remuneration.

Extract from the Constitution

41. Audit Committee
41.1 The Board must at its first meeting after the annual general meeting each year appoint an Audit Committee consisting of at least 3 members, who:
(a) may or may not be Board members or members of the association; but
(b) must not be employees of the association.
...
42. Other Committees
42.1 The Board may by regulation or resolution establish other standing or ad hoc committees with such membership and terms of reference as it thinks appropriate.